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    Professional Services | Account Engagement (Pardot) | Email Deliverability

    Email Deliverability Advisory for a Global Management & Technology Consulting Firm

    Rebuilding sender reputation, fixing domain health, and establishing enterprise email governance for a 70+ country professional services organisation.

    70+ Countries

    Global consulting firm serving enterprise clients across industries and geographies

    Deliverability Crisis

    Marketing emails hitting spam folders, blacklisting risk, and degraded sender reputation

    Governance Required

    Enterprise-grade email governance framework needed to protect the brand's digital reputation

    Customer Background

    Our customer is a global management and technology consulting firm with a presence across more than 70 countries, serving enterprise clients in financial services, public sector, technology, and industrial markets. The organisation had established Pardot as its B2B marketing automation platform and was running regular email campaigns to large prospect and client databases.

    Over time, the firm began experiencing significant email deliverability issues — campaigns were landing in spam folders, open rates had declined markedly, and there were concerns about domain health and potential IP blacklisting. With a strong global brand and a high-touch client engagement model, protecting email reputation was business-critical. KVP was engaged to conduct a comprehensive email deliverability assessment and remediation programme.

    What KVP Delivered

    Domain Health Assessment

    • Full SPF, DKIM, and DMARC record audit and remediation
    • Sending domain and subdomain configuration review
    • Blacklist monitoring and removal request management
    • DNS health check and tracker domain validation

    IP Warming Strategy

    • Structured IP warming plan with phased volume ramp-up
    • Engagement-first sending strategy (most active contacts first)
    • Monitoring protocols for bounce rates and complaint metrics
    • Graduated schedule aligned to Pardot sending infrastructure

    Spam Reduction Programme

    • Database hygiene — removing hard bounces, opt-outs, and inactive prospects
    • Content review for spam-trigger words and formatting issues
    • Unsubscribe and preference centre compliance audit
    • Segmentation to suppress low-engagement contacts from volume sends

    Ongoing Deliverability Governance

    • Monthly deliverability health scorecard and reporting
    • Email sending best practice guidelines for the marketing team
    • Ongoing blacklist monitoring and alert protocols
    • Quarterly domain and IP reputation review process

    Technology Ecosystem

    Salesforce Pardot (Account Engagement)
    Email Deliverability Tools
    Domain & IP Reputation Frameworks
    SPF / DKIM / DMARC
    Blacklist Monitoring Services

    Impact & Outcomes

    Domain reputation restored

    with all authentication records correctly configured and blacklist issues resolved

    Improved inbox placement

    following structured IP warming and database hygiene programme

    Governance framework

    in place to proactively monitor and protect sender reputation ongoing

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